Vendor and logistics management
Take the lead in researching, identifying, negotiating, booking and following-up all logistics for Quest
programmes including hotels, venues, menus, transportation, flights.
Manage a pre-agreed budget for each programme and liaise with the finance team to arrange deposits and
payments for all suppliers. Maintain budget for all expenditure before, during and after the Quest.
On-going relationship-building with all suppliers (including post-Quest feedback).
Participant, team and client relations
Be the interface with Quest programme team, participants and alumni before, during and post-Quest.
Assist in building and maintaining collaborative and productive working relationships with clients.
Host relations & Quest programme development
Assist in communications with Quest hosts including visit confirmations and follow-up.
Research via internet, news sources and networking.
Be responsible for the preparation of all Quest documentat
Desired Candidate Profile
Others - Others
Highly organised with excellent attention to detail.
Excellent command of the English language, both verbal and written, along with the ability to work with
people from different cultures.
Can effortlessly multi-task, juggling different timescales and specific deadlines.
Ideally has some experience in event management and supporting a team.
Proficient in Microsoft Office. IT literate, interested in apps, software to support, improve efficiency.
Knowledge of database systems is preferable.
High energy, fast paced worker who keeps calm under pressure.
Flexible and willing to help out in times of need including occasional work out of normal office hours.
Altruistic and supportive of the working values of Leaders’ Quest.