Job Description

Overview of the role:

1.     Recruitment& Selection:

·        Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.

·         Get directions from the Director about the new positions, contribute actively in  planning the recruitment cycle of such new requirements and implement them.

·         Completely responsible for recruiting all the vacant  positions of the organization.  

·         Generate offer letters; contract letters for the selected candidates issue them.

·        Collect documents from employees as per standard checklist

·        Maintain the personal files of the positions and update them regularly.

·        Developing Standardised JD.

2.     On boarding and Induction:

·        Hand over an appointment file to Every new Employee which include all the documents and policies related to organizations expectation from the employee code of conduct. 

·        Responsible for ensuring new Employee has read and understood Jeevodaya HR policies , values, working culture , Principles , CPP etc. and a hard copy accepted with signature.

·        Responsible for planning and ensuring systematic induction for all new employees of the designations. 

·        Ensure that induction plan is signed off and filed in the personal file of all employees.

3.      OD Exercise .

·        Preparing a Job Description

·        Conduct a task inventory for the existing and/or proposed position.

·        Observe staff persons who are engaged in similar activities

·        Share your list with other staff persons who are engaged in similar work and with those who supervise them.

·        Determine the position title and identify the logical supervising position.

4.     Attendance and Leave management:

·        Track the attendance of all staff day wise in provided excel format (or) in the Spine Software as  per organization requirement and communication. 

·        Track leave database, eligibility, availed and closing balances of leaves in excel format (or) Spine Software 

·        Provide this information on monthly basis to Programme Manager , Finance  Manager for payroll input.

5.     Salary Processing / Payroll Provide

· Payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.

·        Review and updating of data in Spine software on regular basis

6.     Employee data 

·        Maintain the complete data base of all employees in payroll in specified excel sheet / Spine  Software and update them regularly with any changes 

·        Maintain and update the  organogram  along with the master data of employees

7.     Performance Management 

·        Responsible to Track Probation reviews with timelines and ensure outcomes are communicated formally  through letters. 

·        Responsible to Communicate the process of annual / midyear appraisals, receive, verify the forms and share the  consolidated outcome in specified formats.

·        Responsible to ensure that contract renewals are done in a timely manner.

·        Responsible for OD exercises for all projects at least twice a year.

·        Maintain local donation record and initiate Fund raising .  

·        Functional Knowledge of staff  and  leadership development.

·        Track  staff  Leadership Management & Result framework.

·        Responsible for quarterly performance review and Yearly Appraisal of all staff  along with director. 

·        Overseeing adherence of all the Organization’s Policies at all levels

·       Responsible for dealing with HR related matters and communicate the same with the Director

·        Key Result Areas (KRA)  development for all staff at the beginning of the year

8.     Employee Separation 

·        Ensure resignation letters are received for employees who intend to leave.

·        Conduct exit interviews in specified formats and share with Management  and finance Manager on a monthly basis. 

·       Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.

·       Preparation of experience certificate

·       Responsible for filling the staff separation sheet.

9.     Data Management 

·       Maintain the HR files such as employee personal files, recruitment file, PF related documents.  

10. Employee Engagement 

·        Coordinate and manage a wide range of employee engagement activities on regular basis  Collaborate with Manger on programs / activities that will maximize employee  engagement and satisfaction 

·       Support the various functions during the on boarding of new joiners to ensure the orientation  process is properly completed

·       Coordinate and manage Job Description exercise within each project in Collaborate with P. Manger and coordinators for project deliverables.  

·       Visit and participate in the weekly review meetings twice in a month

·    

Eligibility Criteria

1. ·      Post graduate Degree of HR
2. Fluency in English & Hindi reading& writing.
3.  Advanced Knowledge in HR and Counselling skills
4. ·        High level of analytical & conceptual thinking
5. ·        Ability to multi task
6. ·        Highly motivated, responsible, self-directed and resourceful
7. ·        knowledge in ICPS , JJ ACT , & Child Rights
8. Ability to conduct training.

Desired Candidate Profile

Post Graduation - MBA/PGDM

A female candidate who has a Post graduate Degree of HR , Fluency in English & Hindi reading& writing. Advanced Knowledge in HR and Counselling skills

·        High level of analytical & conceptual thinking. ·        Ability to perform multi task.    Highly motivated, responsible, self-directed and resourceful

·        knowledge in ICPS , JJ ACT , CWC & Child Rights Ability to conduct and organize training , induction, Review and appraisal of staff. Who has a Minumam 3 years of experience working as an HR in the NGO set up .

Organization Details

• Organization Name:Jeevodaya Society
• About Organization:Organization Background Jeevodaya is a non-profit registered credible social development organization in Madhya Pradesh, started in 1999 with the passion of helping children who are living alone in and around railway stations focusing on the holistic development of children in need of care and protection, by providing food, shelter and education facilities by running quality Children Home for boys & Girls, 24x7 CHILDLINE1098 Service with strategies of Prevention, protection rehabilitation and reintegration of children, in collaboration with West Central Railway, duty bearers, stakeholders to implement Child Rights as per Juvenile Justice Act 2015. Because of the sustainability and scalability of the model, Jeevodaya model has replicated at Jabalpur, Katni, Khandwa and has developed a Standard Operating Procedure at several Railway stations. Jeevodaya is reaching out to thousands of children to live a dignified responsible citizenship by qualifying themselves in the field of Sports.
  
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