Junior Admin & Finance Officer

Posted By: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Ahmedabad

Not Specified

Finance & Accounts

Social Entrepreneurship

Job Description

How to Apply: Please send your application in GIZ application form https://www.giz.de/en/worldwide/28418.html along with the following to hr-india@giz.de with the reference number in the subject line.

  • a statement of suitability for this position
  • expected salary and notice period
  • a maximum of 2 pager notes on any one of the topics given below:

Based on your experience what financial and administrative instrument should be put in place to make project implementation most effective?

 

Or

 

Write about one major challenge that you have faced in your past experience and how did you come up with a solution to deal with a situation.

 Responsibilities

  • Ensure proper financial and administrative management according to GIZ rules and regulations
  • Effectively coordinates with the staff of the finance and administrative teams at the country office
  • Manage & facilitate payments & ensure data entries in Winpaccs and archiving the vouchers in line with GIZ guideline
  • Managing knowledge by disseminating and documenting know-how, experience, and information.

D. Core Scope of Tasks 

 

1. Administrative Tasks:

  • Manage day to day communication between GIZ office and the project in respect to financial and administration matters.
  • Organise all administrative and logistic arrangements of project activities (meetings, seminars, trainings, workshops, study tours etc.)
  • Travel arrangements for the project in coordination with GIZ office.
  • Responsible for inventory management
  • Reporting of all problems involving administration and regulations to the AV
  • Process and check invoices form implementing and will be first point of contact for partners and colleagues related to administrative processes and queries
  • Data Management and documentations as per the organizations policy.

2. Financial Tasks

  • Responsible for the monitoring of day-to-day use of project funds, planning and monitoring of expenditures.
  • Procure goods and services in line with PuR;
  • Perform manual blacklist checks.
  • Close monitoring on local project budget and correctness of project payments together with the AV and finance and contract manager.
  • Manages financial administration, such as recording of cash book, bank book, receipts preparation and registration
  • Close follow-up on local receivables and liabilities.
  • Ensures timely follow-up on findings stipulated in monthly error sheets, ICs, internal/external audits.
  • Execute and/or ensure regular unannounced cash checks (to be documented in writing);
  • Travel cost settlement.
  • Contract preparation (after delegation of authorization);
  • Responsible for successful setup and closure of the project.

4. Other duties/additional tasks

  • Keep him/herself updated with the changes in P+R and update the project where needed.

E. Required qualifications, Experience and Competencies

 

1. Qualification

  • Bachelor`s Degree in Economics/Commerce/MBA from a recognized University/Institution

2. Professional Experience

  • 0-5 years of relevant work experience in the field of Finance and Administration
  • Experience of working with developmental organisations similar to GIZ and with relevant government and international entities is highly desirable

3. Other knowledge, additional competences

  • Experience of working with developmental organisations similar to GIZ and with relevant government and international entities is highly desirable.

F. Location: Ahmedabad (Gujarat)

 

G. Duration of contract:1 (One) Year with possibility of extension.

 

H. Last date of receiving application: 01st May 2022.

 

Application without GIZ application form will not be considered

  • Only shortlisted candidates will be contacted.
  • GIZ supports Work-Life Balance.
  • GIZ promotes Gender Diversity – Applications from women professionals are encouraged.

Disclaimer: As per GIZ’s data confidentiality policy, candidate’s application is stored in our database for six months and is deleted thereafter.


 


Eligibility Criteria

Not Specified

Desired Candidate Profile

-

Not Specified

Organization Details

  • Organization Name:Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
  • About Organization:The Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH, often shortened to simply GIZ, is a German development agency headquartered in Bonn and Eschborn that provides services in the field of international development cooperation and international education work

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