Job Description

Responsibilities:

• Serve as a key contact for all types of programmatic assistance to the assigned programs and supervisor.

• Assist in preparing correspondence, documents as well as training material such as manuals and audiovisual aids.

• Assist in development of materials including selection of vendor, coordination with the program team for selecting designs, printing, dispatching and other related activities.

• Coordinate and ensure proper documentation for hiring of consultants for the assigned programs.

• Provide support to program team to ensure timely completion of all planned activities as per the project work plans.

• Handle procurement of program related material including training models, books, and manuals as per procurement guidelines.

• Assist communications team in drafting success stories and facts in consultation with the program team members.

• Review and maintain stock inventory of training material periodically.

• Manage logistic arrangements of all the trainings including budgeting, planning the event, collating material, making arrangements for participants’ travel and reimbursements in consultation with Finance.

• Assist in maintaining proper documentation of all financial transactions related to workshops and trainings.

• Assist in conducting meetings, including preparing agenda, taking and circulating minutes of the meeting.

• Coordinate and communicate in a professional manner with the project team, donors and other stakeholders to support effective program implementation.

• Develop project understanding to more comfortably support the program team in material development and activity planning.

• Maintain program and office files in both electronic and physical documentation.

• Review/submission of travel claims with required supporting, activity budget preparation, procurement actions, advance settlements against activities etc.

• Check “Documentation” and “Approvals” in the all Claims/ settlements/ bills.

• Check all non-financial items in bills e.g. for hotel bill - check in/out dates, no. of pax, guest signature etc. for taxi bills - verify completeness of log book/ trip sheet, ION etc. In case of conference bills, verify List of Participants (LOP) with hotel stay bill, signatures in LOP & hotel bills etc. Sign off on supporting documents.

• Perform other duties as assigned by the supervisor.

Abilities/Skills:

• Demonstrated ability to multitask.

• Attention to details.

• Ability to produce documents and coordinate activities independently.

• Ability to develop productive working relationships with other agencies, stakeholders and other organizations.

• Ability to multitask and work in a multicultural team.

• Able to manage/prioritize work from several sources.

• Ability to handle a variety of assignments under pressure of deadlines.

• Excellent organizational skills required.

• Excellent English and Hindi communication skills.

• Proficiency in computer skills, particularly Ms. Office.

• Willingness and flexibility to work on a wide range of tasks and travel up to 30% of time

Qualifications/Knowledge:

• Bachelor’s degree in arts, commerce, social sciences or humanities, masters in social sciences/work or public health desirable.

• 5 years of relevant work experience in programmatic and administrative support function.

• Computer proficiency (Microsoft Word, PowerPoint, Excel, Outlook).

• Experience in working with the development sector/ INGOs would be preferred.

Jhpiego offers a highly dynamic and enabling work environment and provides competitive compensation based on experience and background. Interested candidates should submit their application with a covering note to indiahr@jhpiego.org.

Eligibility Criteria

Not Specified

Desired Candidate Profile

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Not Specified

Organization Details

• Organization Name:Jhpiego
• About Organization:Jhpiego is an international non-profit health organisation that works to prevent the needless deaths of women and their families. Source www.ngo.india.gov.in
  
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