Head – Finance, HR & Admin

Posted By: Dhwani Foundation

Bengaluru

Middle Mgt (Regional/ Zonal Manager, AVP, State /Regional Head)

Finance & Accounts

Think Tanks

Job Description

Purpose of the Job:

The Compliance and Finance Manager will be responsible for all aspects of finance, compliance, HR and MIS management of the organization, ensuring compliance with internal policies and as well as that of Donors and Government regulations. The person will assist the leader and the board in all secretarial work.


Responsibilities:

Compliance, Financial and Accounting:

Manage, supervise and support the day-to-day financial and compliance operations of the organization involving multiple donors, multiple projects, and programmes.

Responsible for Budgeting for the entire organization, maintenance of weekly, and monthly reports along with other MIS.

Responsible for all the donor reports and reporting on various variances as well as making early corrections.

Supervision and Inspection of Payroll in Collaboration with HR department.

Ensuring strict timelines in the book closures and reporting and variance analysis.

Timely submissions of donor and other stakeholders’ requirements like Utilization certificates and other reports.

Manage Procurement, Donors visits, programme delivery and guiding the team with regards to finance and compliance aspects.

Filing statutory returns like Income Tax, TDS and FCRA and coordinate with the consultants and stakeholders for the same.

Manage and Supervise the Profit and Loss account of the Self Generation Unit.

Manage and support partner organizations on Finance and Compliance functions with periodical visits to regional and project centres.

Finalization of books of accounts and preparation of the financials.

Liaising with the internal and external stakeholders including auditors, bankers, and other consultants.


Human Resources:

Make sure HR systems and policies are in place for defining job roles, recruitment, retention, employee benefits and exit processes.

Maintaining complete records of all the human resources of the organization.

Promote good employee culture and a positive environment.

Manage all recruitments end-to-end with the concerned program heads.

Support all program heads in handling the appraisal system.

Maintain staff, consultants' HR files, attendance registers, leave letters, leave register and insurance-related matters.

Updated staff with reports on leaves, medical benefits and other welfare schemes on a quarterly basis.

Be accountable for all purchases, inventory, stock maintenance, and assets and ensure insurance and other safety measures are taken well in advance


Administration:

Assist Managing Trustee and Executive director in all admin-related matters.

Assisting ED and the Board in keeping track of the board proceedings, meetings and the related paperwork in place.

Handling communication on Board related activities with relevant stakeholders.

Support all program teams in managing logistics for training and other program-related events.

Manage staff travel, accommodation and other admin-related matters.

Asset maintenance and quarterly mapping of all the DF assets.

Ensure overall building maintenance and security matters of the Foundation.

Support the Foundation in all IT and technology-related matters.

Desired Candidate Profile

Post Graduation - MBA/PGDM

Skills & Knowledge:


Must have:

MBA in Finance or Masters in Commerce

Knowledge of accounts closure and preparation of financials.

Excellent knowledge of relevant legal obligations and laws like FCRA, Income tax.

Handle periodical audits, certification from various agencies.

Expertise in Tally ERP Software.

Expertise in the Microsoft office suite.


Desirables:

CA or Inter Pass

Exposure to organization building, people development and skill enhancement.

Knowledge of multiple reconciliations, bank reconciliations and analysis.

Organization Details

  • Organization Name:Dhwani Foundation
  • About Organization:Dhwani Foundation is a Bengaluru-based registered trust. Its primary objective is to improve productivity & efficacy in the social sector, through organizational development programmes, technology enablers, system & process improvement and sectoral strengthening. Log on to www.dhwanifoundation.org for more details. Currently, foundation's work is spread in Karnataka, Tamilnadu, North-East and other parts of the country, supporting close to 1500 grassroots NGOs through various initiatives. Dhwani foundation also works with the Government, Donors, NGO Federations, Academia and other stakeholder to promote a vibrant and credible social sector. Dhwani foundation is a team of 30 members from diverse fields who bring in exciting dimensions to work.