Job Description

Availability: 6 months (with possible extension)

Starting date: 1st August 2022

Last application date: 13th July 2022

HR & Benefits

Salary: 65,580/- INR gross/ month (NON-NEGOTIABLE) and secondary benefits (pro rata) as per policies:

• EPF and 13th Month Salary / Festival Bonus

• 18 Annual Leaves

• 12 Casual Leaves

• Other compassionate leaves

• Medical and personal Accidental Insurance

• Remote work possible for up to 40% of the working time.

Main tasks & responsibility:

• In conjunction with HR Coordinator, headquarters and CAL (DWBI unit in charge of Immigration), managing visas, plane tickets and associated required processes for the arrival and departure of staff from many different nationalities within the Asia Unit area (India and Southeast Asia).

• Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems, travel insurance) with the different countries or projects and headquarters.

• Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, airline companies…)

• Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)

• Ensuring the update of movement-related tools and contact information and their regular distribution (incl. movement lists and evacuation/lists).

• Being in charge of the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food)

• The person will be in charge of visiting the different embassies and visa offices in order to apply and collect the necessary visas.

Requirements:

Education:

• Degree in administration related studies

Experience:

• At least one year in administration management or related field.

• Experience in International travel and Visas management for different countries highly desired.

Language:

• Fluent in English, oral and written

Knowledge:

• Essential good command of Outlook, MS Office and MS Teams.

Competencies:

• Results and Quality Orientation

• Teamwork and Cooperation

• Behavioral Flexibility

• Commitment to MSF Principles

• Stress Management

• Excellent planning and organisation skills

Other: Availability to travel occasionally in the region.

Please send your CV and cover letter (in a single PDF file only), stating your motivation and what can you contribute to the position, with the subject Ref: Regional Admin Transit msfe-asia-hrco@barcelona.msf.org on or before 13th July 2022.

Applications that are no completed (CV + Covering letter) will not be considered.

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED AND INVITED FOR INTERVIEW

Doctors Without Borders is an equal opportunity employer.

Eligibility Criteria

Not Specified

Desired Candidate Profile

-

Not Specified

Organization Details

• Organization Name:MSF India (Doctors Without Borders/Médecins Sans Frontières)
• About Organization:Médecins Sans Frontières (MSF) / Doctors without Borders India is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.
  
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