Job Description

Role and Responsibilities:

A. Data support (Time Spent 70%) :

• Work closely with the state team in developing and maintaining complete database of the project activities.

• Coordinate timely collection, collation, compilation and dissemination of data pertaining to assigned projects.

• Support respective state team and MERL team at ICO in verifying accuracy of the data.

• Assist in data collection and conduct field visits for follow-up assessments as needed.

• Conduct/ support trainings of the data record reporters of the program facilities as needed.

• Develop and maintain database for capturing the programmatic data and maintenance of queries and programs for analysis and related reports.

• Support supervisor in analyzing data, developing dashboards and generating relevant graphs and information.

• Develop relevant dashboards for data visualization purposes.

• Perform other duties as assigned by the supervisor.

• Maintain a compendium/repository of all the resource materials developed in the state with project support

• Ensure regular knowledge management of all program documents, including photos, documents, videos, reports, presentations, concept notes, government letters, event reports, IEC materials, etc.

B. Programmatic, admin and logistic support (Time Spent 30%) :

• Maintain program and office files both electronic and physical documentation.

• Maintain trackers and repository of all on going procurements, consultants, program inventories, important communication and approvals from donors and GOI letters etc.

• Tracking of ongoing Technical Contracts and Sub awards for payments, deliverables and compliances, ensuring follow up with vendors.

• Support in organizing logistics and administrative support for conducting meetings, trainings, events under the project.

• Coordinate and ensure proper documentation and tracking of consultants engaged within the programs.

• Coordination with consultants for monthly invoices, documentation, contracts etc. Support consultants in fulfilling requirements as per the HR department.

• Prepare / Review/submission of claims and reconciliation with required supporting, activity budget preparation, procurement actions, advance settlements against activities etc.

• Review and maintain stock inventory of training material periodically.

• Manage and coordinate for ICO/state team’s travel related requirements and documentation.

• Work closely with Program Associates at ICO for procurement and logistics related matters for respective states.

• Perform other duties as assigned by the supervisor or the country office team.

Abilities/Skills:

1. Demonstrated ability to multitask.

2. Attention to details.

3. Ability to produce documents and coordinate activities independently.

4. Ability to develop productive working relationships with other agencies, stakeholders and other organizations.

5. Ability to multitask and work in a multicultural team.

6. Able to manage/prioritize work from several sources.

7. Ability to handle a variety of assignments under pressure of deadlines.

8. Excellent organizational skills required.

9. Excellent English and Hindi communication skills.

10. Proficiency in computer skills, particularly Ms. Office.

11. Demonstrated skills on communications and knowledge management.

12. Willingness and flexibility to work on a wide range of tasks and travel upto 30% of time.

Qualifications/Knowledge and Experience:

• Bachelor in Arts/Commerce/Social Sciences/ Social Work with Masters in the mentioned streams will be preferred.

• Diploma in Statistics, Computer Application, Demography or Mathematics will be an added advantage.

• Minimum 3 years of relevant work experience in programmatic, administrative and data support function.

• Proficiency in data and MIS management packages like SPSS, EPI Info, MS Access & Advance Excel etc.

• Data Base Management: including designing data entry program, data cleaning, data analysis, according to the indicators required in the frame of Projects.

• Computer proficiency (Microsoft Word, PowerPoint, Excel, Outlook).

• Experience in working with the development sector/ INGOs would be preferred.

• Experience in a similar profile.

Jhpiego is an equal opportunity employer and offers highly dynamic and enabling work environment and provides competitive compensation based on experience and background. Interested candidates should submit their application at jhpiegoindiahr@jhpiego.org with a covering note.

Due to high volume of applications, only shortlisted applicants will receive a response from Jhpiego HR.

Eligibility Criteria

Not Specified

Desired Candidate Profile

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Not Specified

Organization Details

• Organization Name:Jhpiego
• About Organization:Jhpiego is an international non-profit health organisation that works to prevent the needless deaths of women and their families. Source www.ngo.india.gov.in
  
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