Finance cum Administration Officer

Posted By: CBM India

Rajkot,Ranikhet

Not Specified

Finance & Accounts

Disability

Job Description

Project Location:

Place /location:

Bodeli Block, Gujart

Raniketh, Uttarakhand

 

Working hours: Monday to Friday and work outside normal hours including Saturdays may be required.

 

Salary: Commensurate with the Skills and Experience

 

Traveling: travel to project sites maybe required as per the JD responsibilities. 

 

Core Purpose:  Management of Accounting Administration of Our Field Office located in Bodeli Block, Gujarat / Raniketh, Uttarakhand

 

Key responsibilities and job description: 

  • Ensure day to day accounting functions are managed
  • Scrutiny of all accounting documents, seek clarifications and finalization for further process
  • Ensure timely accounting and disbursement of payments, settlements and full documentation
  • Process payroll (computation, deductions and disbursement)
  • Ensure accuracy, completeness, consistency and timeliness deduction, remittance, reconciliations and filings.
  • Maintain books of accounts in compliance with statutory requirements and CBM India Trust requirements electronically.
  • Ensure strict compliance with project codes /cost centres, allocation and apportioning techniques of expenses by two or more projects, and update accounting Tally system as per requirements;
  • Ensure proper filing of all accounting documentation 
  • Update asset register and physical verification
  • Manage all banking related processes and out of office responsibilities
  • Prepare periodic (weekly/Monthly) planning and reports inlcuding MIS reports as per the standards
  • Support in audits, internal and external
  • Ensure implementation of all policy procedures related to accounting and finance dept.
  • Other responsibilities assigned by the line manager as and when required.

Support in all Administrative activities for CBM Field Offices 

  • Support in Rental agreements, amenities and maintenance.
  • Perform all procurement and contracting activities including pre-qualification, tender management, negotiation, Contracts, etc.
  • Set policy and guidelines for delivering commercial and cost-effective procuring process for the organization 5. To procure supplies, equipment and services based on CBM’s needs. 
  • Responsibilities include researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices and discounts.) 
  • Working knowledge on supply chain procedures and know how to create and translate cost analyses 
  • Make cost-effective purchases and ensure we maintain a fully stocked inventory. Monitor stock levels and identify purchasing needs 
  • Update internal databases with order details (dates, vendors, quantities, discounts) Conduct market research to identify pricing trends 
  • Evaluate offers from vendors, service providers and negotiate better prices Prepare cost analyses 
  • Maintain updated records of invoices, contracts, payments, renewals and AMCs 
  • Follow up with suppliers, as needed, to confirm or change orders 
  • Liaise to ensure all products arrive in good condition and quality services are provided as agreed
  • Coordinate with Consultants and prepare consultancy agreements, payments etc.

Additional Responsibilities:

  • Representing CBM during out of office-related work and other platforms as deputed.
  • Participate in training of Partner organisations and /or CBM staff members in financial management of budgets, funds, etc. and provide the needed information as may be required.
  • Carry out the role-specific responsibility to safeguard children and adults at risk (as guided by CBM’s relevant policies)
  • Periodically verify and check the supporting documents for Finance, Admin and Programmes. Report to line manager accordingly.  

Qualifications and work experience: 

  • Bachelor’s degree in commerce or Arts 
  • At least 3 to 5 years of working experience in Finance, Administration & procurement role or similar
  • Good understanding of supply chain procedures
  • Hands-on experience with purchasing software,

5) Contract Period: Project Tenure

 

Professional and behavioral 

  • Proficiency in Microsoft office applications such as word, excel & PPT. 
  • Good communication skills in English, regional language 
  • Abide by and display CBM core values in all aspects of work 
  • Flexible approach to work demands 
  • Ability to work in teams and collaborate with staff at all levels 
  • Willingness to learn, change and adapt 
  • Well organized with the ability to multitask 
  • Cultural awareness and sensitivity other details: 
  • Candidate should be flexible to travel as needed  
  • To be able to join CBM in one month  

The future job holder adheres to CBM Policies and procedures, commits to CBM’s Child Safeguarding Policy, Code of Conduct and follows CBM’s safety & security protocols. 

 

CBM encourages Women and persons with disabilities to explore this important opportunity.

 

Qualified candidates are invited to submit, via e-mail, cover letter and CV with three professional references and salary expectations to jobs@cbmindia.org


Desired Candidate Profile

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Not Specified

Organization Details

  • Organization Name:CBM India
  • About Organization:CBM India exist to build an inclusive society where persons with disabilities can achieve their full potential. For over 50 years, CBM India had worked alongside persons with disabilities in some of the poorest communities across India. By working directly with persons with disabilities, other disadvantaged populations, and partner organizations, by influencing policy at all levels, and by inclusively responding to emergencies and natural disasters, we strive to remove barriers that hinder a person’s full and equal participation in society.