HR Coordinator/ HR Executive

Posted By: Udayan Care



Human Resources

Social Entrepreneurship

Job Description

The role of HR Coordinator involves driving implementation of practices and procedures across the

employee life cycle, including:

? Recruitment & Induction

? Personnel files, MIS & Data management

? Employee processes related to performance management

? Employee engagement

? Employee Exit

? Attendance Management and Payroll Processing

? Query handling

Key Responsibilities

1. Recruitment & Selection

? Drafting/ Editing job description of the approved position

? Sourcing of candidates for the approved positons within approved budgets and timelines, as

per the Job description.

? Maintaining the database of potential/ suitable hires- for future openings.

? Maintaining database to support org-wide analysis like Compensation Benchmarking.

? Assisting in interviews and coordination during Walk-in drives.

? Exploring new avenues of sourcing suitable for non profit sector- similar roles.

2. Effective on boarding & Induction

? Ensure each employee's personnel file is created with all the needed documents as per the

checklist. All employee details are correctly entered into ERP

? Verify all the offer letters, appointment letters before it goes to staff – through ERP

? Ensure that all newly appointed staff are properly on-boarded in the organization. Make

customized Induction plan for departmental inductions, along with HR session.

? Ensure that all staff are confirmed on as and when it is due for probation review.

? Regularization of staff upon contract closure- as approved.

3. Strengthening the systems, Processes and Operations

? Job descriptions to be available for each position,

? All ERP entries to be done correctly and in time.

? New joiner documents should be maintained and shared further as required.

? PF/ESI enrollment of staff eligible

? Documentation and record maintenance.

? Exit formalities and attrition analysis. Record maintenance of Exit cases in ERP.

? Handling Full and final settlement

? Attendance Management and Payroll Processing

4. Review Regularization & Performance Appraisals

? Handling probations/ confirmations/ contracts/ renewals

? Assisting during performance appraisals – In data collection, letter preparation, data

maintenance, data updation in ERP software, letter distribution and tracking etc.

Desired Candidate Profile

Post Graduation - MBA/PGDM

Any post graduate. Masters in HR preferred.

Min 1-2 years of work experience in Human Resources – Generalist activities

Skills and Knowledge

? Working knowledge and experience in dealing with a diverse work force.

? An ability to work successfully under pressure with the capacity to manage competing priorities and

deliver to deadlines.

Should be able to handle in-house recruitments for the organization - 90% hiring for front line staff only - up to Sr. Executive level.

Should be quick learner, out of the box thinker, ready to take initiative, willing to put in efforts for learning and growth.

Should be able to work with minimum supervision, respecting timelines, sensible, understanding stakeholders' needs

Easy to connect with staff.

Organization Details

  • Organization Name:Udayan Care
  • About Organization:Udayan Care, a Public Charitable Trust has been working for the quality care of disadvantaged children and women and youth for over 28 years, with the endeavour of providing sustainable rehabilitation. The mission of “A nurturing home for every orphaned child; an opportunity for higher education for every girl and every adult; the dignity of self-reliance and the desire to give back to society”, is what drives its 250 employees and thousands of volunteers to action. Udayan Care provides homes to orphaned children while also giving girls financial and development support to continue higher education, and communities to train themselves in vocations, by engaging socially committed individuals, who provide a transformative, nurturing and mentoring environment, to help them realize their full potential. For details, please visit-