Manager – HR & Admin

Posted By: Language and Learning Foundation (LLF)


Not Specified

Program Development & Management


Job Description

Key Responsibilities:


• Contribute actively in planning the recruitment cycle of new requirements and implement them.

• Responsible for coordinating the recruitment process with concerned Units

• Generate offer letters and contract letters for the selected candidates

• Collect documents from employees as per standard checklist

• Maintain the personal files of the positions mentioned above at district level and update them regularly.

• Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.

• Planning and ensuring systematic induction for all new employees of the designations in consultation with Director (Operations)

Attendance and Leave management:

• Track the attendance of all staff day wise as per organization norms and communications.

• Track leave database, eligibility, availed and closing balances of leaves and work from home

• Provide this information on monthly basis to the staff members

Salary Processing:

• Prepare project-wise salary booking distribution sheet in coordination with the Account Unit

• Provide necessary inputs such as attendance summary, leave summary, other deductions employee wise in specified format for processing salary sheets.

• Review and updating of data on regular basis

• Ensure PF and other compliances

Employee data:

• Maintain the complete data base of all employees in payroll in specified excel sheet and update them regularly with any changes. Support to come up with an effective HRIS

• Maintain the HR files such as employee personal files, recruitment file, PF related documents

• Maintain and update the organograms. Also support in building strategic roadmap for sustainable staffing structure based on nature and projected volume of work.

Performance Management:

• Track probation reviews with timelines and ensure outcomes are communicated formally through letters.

• Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.

• Ensure that contract renewals are done in a timely manner.

Employee Separation:

• Ensure resignation letters are received for employees who intend to leave.

• Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.

• Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.

Staff Development and Team Building:

• Support Sr. Director (Governance) in mapping professional development needs

• Spearheading the process of organising staff meetings and annual Staff Retreat

• Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution

• Ensuring development of staff-friendly environment

Admin matters:

• Oversee procurement and maintenance matters/

• Ensuring compliances like stock book entries, asset registers etc.

• Support in improving admin systems and processes with enhanced efficiency.

In addition, any other context-based matter that may be assigned by Sr. Director.

Qualifications, Skills, and Abilities:

• MBA or PG Diploma in Human Resource Management

• Minimum 5 years of experience in HR, preferably in non-profit organization

• Well-versed in compliance requirements regarding HR matters in non-profit sector

• Good communication skills – both verbal and written.

• Good knowledge of computer - Windows and Microsoft Office applications (Outlook,

• Word, Excel)

• Fluent in Hindi, good in English


Remuneration will be commensurate to the candidate’s profile.

Apply to: by 25 September 2022

LLF is an equal opportunity employer. Women and differently abled persons are encouraged to apply.

Eligibility Criteria

Not Specified

Desired Candidate Profile


Not Specified

Organization Details

  • Organization Name:Language and Learning Foundation (LLF)
  • About Organization:Our vision is that all children will have strong foundational skills and abilities of language and literacy, thinking and reasoning in their home and additional languages. Based on this strong foundation, all children will learn and grow to their full potential.