Reporting and Documentation Officer

Posted By: WaterAid India


Not Specified

Program Implementation

Public Health/WASH

Job Description

A. Overall Responsibilities:


The State Reporting and Documentation Officer is to support the State Program Director (SPD) and represent the state and all projects under his/ her direct supervision. This position is responsible for MIS, documentation, policy support and advocacy. Initial orientation will be provided by the organization and for the initial three months, the PMEL Team will orient and handhold the successful candidate on different aspects of the work profile.  


B. Work responsibilities:


a)               MIS reporting on monthly basis

  • Initial three months line by line follow up to understand project MIS structure
  • Undertake at least one monitoring visit per month/ at least 15% of work done, for physical verification of work done and flag concerns to SPD and PMEL team
  • Support monitoring and audit teams, review their reports and ensure follow-up with SPD
  • Closure of online review of MIS from projects between 5th and 10th every month
  • Respond within time to HO MIS team for any clarifications related to MIS data
  • Depending on specific need, may have to act as temporary Data and MIS Officer backup in case project positions go vacant, or include permanent Data and MIS role in some projects

b)               Documentation

  • Support SPD prepare monthly variance of projects for review by Director of Programs
  • Prepare periodic project reports / status updates/ documents for closure by SPD
  • Support SPD in preparing basic work plan, budgets, LFA as per RM and PMEL teams
  • Assist/ prepare case studies/ videos with in house teams or consultants
  • Assist/ convert WAI standard documents in the local language for field deployment
  • Lead field survey implementation with in house teams/ consultants and review reports

c)               Policy support and advocacy

  • Collect and analyse primary and secondary data for state level dialogue and dissemination
  • Prepare infographics and documents to present WAI standpoint in state level meetings 

d)               Other requirements:

  • Understand the entire project portfolio, budgets, KPIs and timelines led by the SPD
  • Support the SPD in Planning, Budgeting and Reforecast exercise for all projects

3. Eligibilities and Qualifications:


A. Qualification/Experience:

  • Graduate/ Degree in one of the following:
  • Commerce, Social Work, Rural Development or any related education streams.
  • 5 - 8 years of program monitoring and evaluation experience in NGOs etc.

4. Others:

  • Ability to work comfortably in MS Word, Excel and Power point
  • Comfortable usage of English and local language – read, write and speak
  • Able to undertake basic analysis of data in excel pivots. Knowing SPSS/ R etc. is preferred
  • Ability to travel independently in the field
  • Ability to learn quickly and take responsibility

WAI is an equal opportunity employer. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Women and the differently abled are encouraged to apply.

Eligibility Criteria

Not Specified

Desired Candidate Profile


Not Specified

Organization Details

  • Organization Name:WaterAid India
  • About Organization:WaterAid India is part of the global WaterAid network which seeks to improve access to clean water, decent toilets and good hygiene for everyone, everywhere.