(including approximate percentage effort)
Support the Country team in accounts management to ensure compliance. (25%)
Facilitate accurate and timely transactions that will feed into donor reporting, dashboards and other key donor deliverables
Record all transactions in the accounting system; coordinate with team members to complete all accounting procedures to produce monthly financial statements in accordance with local GAAP or IFRS
Complement ongoing documentation and implementation of industry standards in accounts management and compliance
Ensure regulatory and organizational compliance of accounting transactions within the country program offices and support global consolidation of financial statements. (25%)
Facilitate requests related to independent external audits and other agreed-upon procedures providing financial information and follow-up
Reconcile all transactions in the accounting system to the general ledger and financial reports
Register and maintain fixed assets in the accounting system.
Manage the staff expenditure and reimbursement process.
Ensure adequate documentation for payments to vendors and partners, checking accuracy of invoices and other supporting documents
Accountable to support responses to queries on the status of payments, accounts, expenditures and obligations and resolve any discrepancies.
Provide support on pre- and post-award financial and accounting management to ensure compliance with donor agreements. (25%)
Support processes for project budgeting and reforecasting
Support review of budget requests for timely processing of fund releases
Monitor project burn-rates
Monitor compliance with grant agreements
Support preparation of accurate and timely donor reporting, dashboards and other key donor deliverables
Ongoing documentation and implementation of industry standard grant management and compliance procedures
Preparation and maintenance of accurate and timely periodic reporting, dashboards and other key deliverables to senior management
Regular and timely expenditure review
Monitor donor agreement reporting dates and respond to compliance inquiries related to donor request
X Assist in providing administrative and accounting support to staff and project partners through trainings and field monitoring.
Support partner/cooperatives in submission of reports.
Assist in monitoring project partners to ensure implementation of Heifer Partner’s policies and program impact
Provide administrative support to fixed asset, inventory, supply chain and logistics processes. (20%)
Manage day to day office administration
ii. Manage procurement and all purchases related to goods and services, including quotations, comparative tables, contracts and ensure compliance based on Heifer’s or the Donor’s standards.
Provide adequate and timely logistical support for office operations and other activities
Ensure upkeep of office facilities and fixed assets
Maintain seamless filing and record keeping system for travel and trip reports, attendance and leave approvals
Coordinate and/or facilitate local and international travel arrangements, meetings, conferences
May perform other job-related duties as
How to apply:
Interested candidates can apply online by accessing this link: https://www.heifer.org/about-heifer/careers/view-all-jobs.html and select the position “Finance and Administrative Officer” having Job ID: 792 for filling your application online.