Project Coordinator

Posted By: Sankalp Samaj Sevi Sanstha Gwalior


Junior Management

Program Implementation


Job Description

Sankalp Samaj Sevi Sanstha is not for profit making organization and working since 1994 in Madhya Pradesh. Presently we are working in the 11 districts of Madhya Pradesh and implementing different projects. Our core area of is HIV/AIDs.

Presently we are looking Project Coordinator of our Project Vihan Care Support Centre at Gwalior. Under the Vihaan-CSC project working for more than 5000 PLHIV's and providing health care support as well linking them government run social protection schemes by covering 8 districts. This project is supported by Gujrat State Network of people living with HIV and Alliance India. Technical agency of project is NACO and MP State AIDs Control Society, Bhopal.

Post: Project Coordinator No- 1 Nos (Preference Male and PLHIV)

Qualification: Master in Social Work with renowned institution/Post Graduate

Extra Qualifications: Good Knowledge of Computer specially in MS-Excel

Experience: 2 year working Experience in the field of HIV/AIDs and leadership quality to handle project team.

The Project coordinator will be responsible for overall implementation of the programme, documentation of programme activities and timely preparation of reports at respective SSRs. The PC will work in close collaboration with the programme team and Sub Recipient (SR).

Specific roles and responsibilities of PC:

• Develop and facilitate implementation of weekly and monthly work plan for CSC

1. Support all staff to develop their weekly/monthly plan based on programme

priorities and monthly targets.

2. Ensure that the peer counselor and ORWs carry materials that are important for the smooth conducting of programme activities, both within the CSC and during the field visits; for example, daily diaries and communication/advocacy materials for distribution/demonstration.

3. Ensure availability of materials (condoms and communication materials wherever necessary) for distribution.

4. Undertake random field visits with/without ORWs/PE Counselor to observe

programme activities in the field and to provide handholding support.

• Provide the CSC registration number to all clients registered in CSC/field by ORW.

• Undertake regular monitoring of programme activities by doing the following

1. Oversee all the M&E activities in the project. Ensure that all the data collected are entered in respective tools on a daily basis and verify all the records on weekly basis to ensure quality of the data. Ensure timely data entry in CMIS and SIMS.

3. Generate monthly and quarterly reports as per protocol.

4. Ensure LFU/MIS cases tracking details are shared with ARTC on a regular basis.

5. Ensure timely submission of quarterly report to SR/DAPCU/ARTC.

6. Provide monthly update on target versus achievement to PD of the organization and CSC staff.

7. Arrange weekly and monthly meetings to identify lacunae in the project and lead the efforts to address them.

• Lead advocacy, networking and linkages related activities of CSC.

• Establish linkages with local service providers, especially with ART centre, ICTC, PPTCT, DOT, STI clinics, TI, LWS and other service providers

1. Lead/facilitate all advocacy efforts at the CSC (SSR) level, including conducting meetings and focus group discussions in the field.

2. Participation in DAPCU and ART Coordination meeting and sharing CSC activities and priorities.

3. Plan for quarterly advocacy events in collaboration with Advocacy Officer of SR.

4. Mobilize resources from other sources for the benefit of PLHIV.

• Provide administrative and capacity building support for the following

1. Liaise with the accountant to monitor the financial transactions and expenditure pattern in accordance with approved budget.

2. Support the accountant in developing financial forecast.

3. Verify and approve the vouchers.

4. Facilitate visits from SR, PR, SACS, DAC, donors, etc.

5. Identify the capacity building needs of CSC staff and arrange in-house training in coordination with PO of SR.

Reporting and Data Management:

Maintenance of MIS and M&E activities in CSC on regular basis.

• Providing assistance to CSC staff on data updation in MIS forms and enter data in

CMIS on a daily basis.

• Periodic cross verification of data collected by CSC staff at the field level.

• Cross check the data of monthly ART registrations received from ART centre to

calculate monthly registration targets and LFU/MIS cases with coordination of other

CSC Staff.

• Help project coordinator to prepare the Monthly Progress Report (MPR) and

Quarterly Progress Report (QPR).

• Updation of SIMS MPR on a monthly basis.

• Provide the data and information to SR as and when required.

• To do basic analysis of data and provide programmatic feedback to project


• To help team from SR/PR during OSDV/DQA visit.

• To ensure timeliness, completeness and correctness of CSC reporting.

Salary: 16000/- PM Consolidated Travel Extra as per actual

Location: Gwalior, Madhya Pradesh

Eligibility Criteria

Not Specified

Desired Candidate Profile

Graduation - Graduate-Other

Organization Details

  • Organization Name:Sankalp Samaj Sevi Sanstha Gwalior
  • About Organization:Sankalp Samaj Sevi Sanstha Gwalior is implementing Target Intervention Project at Gwalior city with the support of MP State AIDs Control Society, Bhopal since Oct. 2008 for MSM, TG & IDU Community. We required a Monitoring and Evaluation Cum Account Officer for the above project.