Position Summary – An Administrative Manager’s duties include providing standard clerical duties as assigned, including faxing and copying, organizing meeting schedules for various departments, and filtering communications to the proper individuals or offices. They are also responsible for writing reports, memos, and other business documents in a clear, concise manner and helping with the handling of human resources activities.
In this role you will be required to –
•Responsible for incoming and outgoing telephone calls and emails.
•Ensure the smooth and adequate flow of information within the company to facilitate other business operations
•Manage schedules and deadlines
•Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
•Monitor costs and expenses to assist in budget preparation
•Oversee facilities services, maintenance activities and correspond with the vendors.
•Conduct procurement of stationery for staff and meetings/workshops and assets of the office.
•Prepare correspondence, memos, and reports to local counterparts, donors or other related offices or agencies in relation to the office operations.
•Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor.
•Update the filing system and manage filing the office documents for both hard and electronic copies.
•Support for procedures or papers relating to personnel or staffing issues.
•Bank correspondence on behalf of the accounting department for required forms ang procedures to be followed in order to process payments for expenses under the approval of the director or accountant.
•Planning and coordinating administrative procedures & systems and devising ways to streamline processes.
To be successful in this role, you will bring –
•Proven experience as administration manager;
•In-depth understanding of office management procedures and departmental and legal policies;
•Familiarity with financial and facilities management principles;
•Proficient in MS Office;
•An analytical mind with problem-solving skills;
•Excellent organizational and multitasking abilities;
•A team player with leadership skills;
•BSc/BA in business administration or relative field.
Location: Ahmedabad, Gujarat