The Programme Manager oversees the planning, implementation, and tracking of projects. They are also responsible for writing proposals for potential donors.
Reporting to: CEO
Primary Duties and Responsibilities:
Plan the projects:
• Define the scope of the project in collaboration with senior management
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the projects
• Determine the resources (time, money, equipment, etc.) required to complete the projects
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
• Determine the objectives and measures upon which the project will be evaluated at its completion
Implement the project:
• Execute the projects according to the project plans
• Develop forms and records to document project activities
• Set up files to ensure that all project information is appropriately documented and secured
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the projects
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the projects
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
Control the projects:
• Write reports on the projects for management and for funders
• Communicate with funders as outlined in funding agreements
• Monitor and approve all budgeted project expenditures
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
• Manage all project funds according to established accounting policies and procedures
• Ensure that all financial records for the projects are up to date
• Prepare financial reports and supporting documentation for funders as outlined in funding agreements
Evaluate the projects:
• Ensure that the project deliverables are on time, within budget and at the required level of quality
• Evaluate the outcomes of the projects as established during the planning phase
• Simple accounting
• Data base management
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
Staff the projects:
• In consultation with the CEO, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities
• Manage project staff and/or volunteers according to the established policies and practices of the organization
• Ensure that personnel files are properly maintained and kept confidential
• Ensure that all project personnel receive an appropriate orientation to the organization and the project
• Contract qualified consultants to work on the project as appropriate
• Positively influence the team to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Prepare fresh proposals for potential projects.
• Continuously be on the lookout for potential donors (traditional or CSR)
• Keep abreast with the changing times and scenarios to enable Charkha to bid for new projects in new geographies
• Look at possibilities of expanding Charkha’s horizons from just media advocacy to implementation and beyond
• Conduct editorial meetings with the editorial team to ensure the desired impact is achieved across all projects
• Provide inputs to the editorial team as and when required
• Give inputs to improve Charkha’s feature service
• Master's Degree: While a bachelor's degree is a minimum requirement, having a master's degree in a relevant field such as Project Management, Rural Development can be a strong asset.
Location: New Delhi, Delhi