Documentation Officer

Posted By: Yeh Ek Soch Foundation


Junior Management

Program Implementation

Women Empowerment

Job Description

Job Description:

The Documentation specialist will play a vital role in organisation, working closely with various departments to manage its documents throughout the program. This will involve creating, revising, and storing documents and ensuring that all documents are organized and easily accessible. By generating actionable insights, this position facilitates agile adjustments in program delivery.


State Lead

Area of Responsibility:

-Work closely with the project team to support and streamline the project’s


-Coordinate with the state and district program teams and collect relevant

information for ensuring timely reporting including monthly, quarterly and

annual reports and any other donor requirement

-Coordinate with the state program teams and collect relevant information to

be documented as success stories and case studies

-50 Human interest stories shared with UNICEF.

-Coordinate and maintain the repository of all materials to enable cross

learning and sharing.

-Support in develop high visibility communication products such as audio-

visual films, short video commentaries for showcasing project’s work.

-Support in ideating and increasing the visibility of the project through

regular LinkedIn, twitter posts, twitter campaigns and other new high

visibility mediums.

-Explore and integrate new technologies and software to enhance story-telling

and reporting efficiency.

-Provide training to program staff on case story and reporting procedures.

-Document progress and achievements for dissemination with internal and

external stakeholders.


-Strong written and oral communication skills in English and a good knowledge

of Hindi.

-Strong editing skills and ability to tailor communication materials for

different audiences.

-Strong organizational skills to establish and maintain communications

knowledge bank.

-Excellent interpersonal skills and ability to communicate comfortably with

varied audiences.

-Excellent attention to detail.

-Ability to manage multiple tasks within deadlines.

-Willingness to learn and adapt new things.

-Willingness to travel intermittently.

-High level of integrity.

-An interest in Education sector.

Qualifications and Skills

-Preferred is post-graduation in Journalism or Mass Communication or

graduation / post- graduation in any subject.

-Minimum 3 years of relevant work experience in documentation and

communications, preferably in the not-for-profit sector in India especially

in education sector or with children.

-Advanced knowledge of grammar, usage, and editorial style and guidelines.

-High proficiency in MS Office (Microsoft Word, PowerPoint, Excel, Outlook),

especially working with styles and templates


-Positive attitude and empathetic

-Willing to travel to rural setup

-Maturity and emotional balance

-Adaptable, flexible, proactive and innovative

-Ability to work with children health system and school

-Ability to work long hours under pressure and respect tight deadlines

-Willingness to abide by Yeh Ek Soch Foundation’s Code of conduct and

child protection policy


Lucknow, Uttar Pradesh

Duration of the assignment:

This would be a contract till Nov 2024 schedule with the broad period


The honorarium would be decided post reviewing the candidate’s experience and credentials. Yeh Ek Soch Foundation will arrange other field level expenses (travel, lodging boarding, etc.)

Yeh Ek Soch Foundation aims to be an equal opportunity employer. Women candidates are encouraged to apply.

*Possession of a laptop is mandatory for this position

How to Apply:

Please apply and “share your resume & Statement of Purpose” on latest by 15th of April 2024. Also mention the subject line “Application for the post of Documentation Officer”. Please note that applications without the Statement of Purpose will not be considered.

Location: Lucknow, Uttar Pradesh

Eligibility Criteria

Not Specified

Desired Candidate Profile

Graduation - Graduate-Other

Organization Details

  • Organization Name:Yeh Ek Soch Foundation
  • About Organization:YES Foundation was founded by Zeeshan and Shariq in 2012 with incubation support from ComMutiny and Changelooms. In 2010 Zeeshan initiated a campaign named “Safe Safar” to make commuting safe for women by addressing sexual harassment and violence against women in public places and creating equitable access to different modes of public transport. The success of the campaign gave him strength to start “YEH EK SOCH – YES.

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