Documentation Officer

Posted By: Samanway


Junior Management

Program Implementation


Job Description

Job Description:

The Documentation Officer plays a crucial role in ensuring the accuracy, completeness, and organization of all documents within the organization. This role requires meticulous attention to detail, excellent communication skills, and the ability to work efficiently within a team environment. The Documentation Officer will be responsible for the following tasks:

Document Management:

Maintain electronic and physical document filing systems.

Organize and categorize documents according to established procedures.

Ensure documents are properly labeled and easily accessible to authorized personnel.

Regularly update document databases and archives.

Documentation Review:

Review documents for accuracy, consistency, and compliance with organization standards and regulations.

Collaborate with relevant departments to ensure documentation meets project requirements and deadlines.

Identify and rectify errors or inconsistencies in documents.

Documentation Control:

Implement document control procedures to ensure version control and document security.

Monitor changes to documents and update records accordingly.

Manage document approval processes and maintain audit trails.

Communication and Collaboration:

Liaise with internal teams to gather necessary documentation and information.

Communicate document requirements and updates effectively to relevant stakeholders.

Collaborate with colleagues to streamline document management processes and improve efficiency.

Training and Support:

Provide training and support to staff members on document management procedures and tools.

Offer guidance on best practices for document creation, storage, and retrieval.


Bachelor's degree in a relevant field (e.g., Business Administration, Information Management, etc.).

Proven experience in document management or a related role.

Strong understanding of document control principles and practices.

Proficiency in document management software and Microsoft Office Suite.

Excellent organizational skills and attention to detail.

Strong written and verbal communication skills.

Ability to work effectively both independently and as part of a team.

Join our team and contribute to our mission of excellence in documentation management. If you are a detail-oriented professional with a passion for organization and efficiency, we encourage you to apply for the Documentation Officer position at Samanway.

FRESHERS can apply.

Location: Medininagar, Jharkhand

Eligibility Criteria

Not Specified

Desired Candidate Profile

Graduation - Graduate-Other

Organization Details

  • Organization Name:Samanway
  • About Organization:One of the outcomes of CPSE conclave held on 9th April, 2018, was to develop a common knowledge management portal for all CPSEs. On behalf of the DPE, the website is designed & developed by ONGC and implemented by Velocis Systems Pvt. Ltd, NOIDA, who are the System Integrators and responsible for hosting & managing the website. The primary objective of the website is to create a platform for enabling individuals, teams & entire public sector enterprises to collectively and systematically share knowledge, Infrastructure, Best practices, SOP etc. to learn from others’ experiences and to attain greater heights. This portal is first of its kind in the world which will bring 300+ companies under one umbrella with the purpose of increasing skill, speed and scale, leading to efficiency and timeliness by way of access to over 11 lakh users of CPSEs. The KMS shall be implemented in 3 phases: Phase-I being launched on July 19, 2018 with 5000 users and 500 concurrent sessions for approximately

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