Job Description

Job Summary:

The Documentation Incharge is responsible for overseeing the creation, management, and storage of all organizational documents and records. This role ensures that documents are accurate, up-to-date, easily accessible, and in compliance with relevant legal and regulatory requirements. The Documentation Incharge works closely to facilitate efficient documentation processes and supports organizational goals through effective records management.

Key Responsibilities:

Document Management:

Develop and implement document control procedures for the creation, revision, distribution, and storage of documents.

Maintain a centralized document management system (DMS) ensuring all documents are properly categorized, indexed, and archived.

Ensure all documentation complies with organizational policies, legal requirements, and organization standards.

Regularly audit documents to ensure accuracy, consistency, and compliance with relevant standards.

Records Maintenance:

Manage the lifecycle of documents, including their creation, review, distribution, archiving, and disposal.

Ensure that documents are easily retrievable and accessible to authorized personnel.

Monitor and control access to sensitive or confidential information, ensuring data protection and confidentiality.

process Improvement:

Continuously review and improve documentation processes to enhance efficiency, accuracy, and compliance.

Identify and implement new technologies or software that can streamline document management processes.

Provide training to staff on proper documentation procedures and the use of document management systems.

Qualifications:

Education:

Bachelor’s degree in Business Administration, Information Management, or a related field.

Certification in Records Management, Document Control, or related areas is a plus.

Experience:

Minimum of 3-5 years of experience in document control, records management, or a related role.

Experience with document management systems (DMS) and related software tools.

Skills:

Strong organizational and time-management skills.

Excellent attention to detail and accuracy.

Proficiency in using document management software and Microsoft Office Suite.

Ability to work independently and collaboratively within a team.

Strong communication and interpersonal skills.

Understanding of legal and regulatory requirements related to document control.

Location: Patna, Bihar

Eligibility Criteria

Not Specified

Desired Candidate Profile

Graduation - Graduate-Other

Organization Details

• Organization Name:Bhoomika Vihar
• About Organization:Mission “Sustainable development based on the harmony of livelihood for marginalized population particularly girls, women and children through social and economical empowerment, with attention to the deep rooted on people's participation.” Vision “To facilitate and to ensure the process of formation of society excluding exploitation and violence and promote empowerment of oppressed sections of the society particularly among marginalized section girls, women and children, based upon the participation to bring effective and positive socio economic changes through leadership.”
  
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