Job Description

Job Title: Accountant – Non-Profit Organization

Job Overview:

The accountant is responsible for managing and overseeing the financial operations of the non-profit organization, ensuring that financial records are accurate, up-to-date, and compliant with relevant laws and regulations. The role includes budgeting, financial reporting, grant management, and coordination with donors, auditors, and regulatory authorities. The accountant plays a vital role in helping the organization achieve its mission by maintaining financial health and accountability.

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Key Responsibilities:

1. Financial Recordkeeping:

o Maintain accurate and up-to-date records of all financial transactions, including income, expenses, donations, grants, and investments.

o Process and record accounts payable and receivable, ensuring timely payments and accurate financial reporting.

2. Budgeting and Forecasting:

o Assist in preparing the organization's annual budget in coordination with department heads and leadership.

o Monitor spending and provide monthly or quarterly budget reports to ensure that actual expenses align with budget projections.

o Update cash flow projections based on fundraising activities and operational needs.

3. Financial Reporting:

o Prepare regular financial statements, including income statements, balance sheets, and cash flow statements for internal use, donors, and board members.

o Produce financial reports in compliance with legal and regulatory requirements, including those related to tax filings (e.g., Form 990 in the U.S.) and donor-specific reporting.

4. Fund Accounting and Donor Management:

o Maintain a detailed record of restricted and unrestricted funds, ensuring that each is properly allocated according to donor intentions.

o Track and report on the usage of grant funds, ensuring compliance with donor restrictions and deadlines.

o Reconcile donations received, acknowledging donors, and ensuring accurate record-keeping for future audits.

5. Audit Preparation and Coordination:

o Assist in preparing for annual external audits, including gathering necessary documentation and working with auditors to address any questions or discrepancies.

o Implement recommendations from audits to improve financial practices and controls.

6. Grant and Contract Management:

o Oversee grant management processes, ensuring timely submission of financial reports to grantors and compliance with grant terms.

o Track spending against grants and contracts, ensuring that funds are used appropriately.

7. Tax Compliance and Regulatory Filings:

o Ensure compliance with tax regulations and oversee the preparation and filing of relevant tax returns, such as the annual tax form for non-profits.

o Stay up-to-date with changes in tax laws, financial regulations, and compliance requirements affecting non-profits.

8. Internal Controls and Financial Policies:

o Develop and maintain strong internal controls to safeguard the organization’s assets and ensure financial integrity.

o Establish and enforce financial policies and procedures to improve efficiency and prevent fraud or mismanagement.

9. Payroll and Employee Benefits:

o Process payroll and manage employee benefits, including pension funds, insurance, and other benefits in compliance with labor laws.

o Ensure accurate calculation and timely disbursement of salaries and other employee reimbursements.

10. Collaboration and Communication:

o Work closely with the executive team, program managers, and the fundraising department to ensure financial alignment with program goals.

o Present financial information clearly to non-financial stakeholders, including board members and donors.

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Qualifications and Skills:

• Education: Bachelor’s degree in Accounting, Finance, or related field. A CPA (Certified Public Accountant) or CA (Chartered Accountant) certification is preferred but not always mandatory.

• Experience: Minimum of 3-5 years of accounting experience, with at least 2 years in a non-profit setting preferred. Experience with fund accounting and grants management is highly desirable.

• Software Skills: Proficiency in accounting software (e.g., QuickBooks, Xero, or similar) and experience with donor management or fund accounting systems.

• Knowledge of Non-Profit Accounting: Familiarity with fund accounting principles, donor restrictions, and non-profit tax requirements (e.g., IRS 990 filings in the U.S.).

• Analytical Skills: Strong ability to analyze financial data, prepare reports, and present findings to both financial and non-financial stakeholders.

• Attention to Detail: High level of accuracy and attention to detail in managing financial records and reports.

• Ethical Standards: A commitment to upholding the financial integrity and transparency of the organization.

• Communication Skills: Excellent written and verbal communication skills, with the ability to convey financial information clearly to

Location: Mumbai,

Eligibility Criteria

Not Specified

Desired Candidate Profile

Graduation - Graduate-Other

Organization Details

• Organization Name:Shield Foundation
• About Organization:Shield Foundation started working with their mission since 2009. The organization was then registered in 2010. Since the beginning, our organization started working on various community issues. The need assessment survey of community was done in 2010. Based on the findings, we have chosen to work for senior citizens at Dharavi. The 'resource centre' was initiated for them. Additionally, various need based services are available for the senior citizens there. In the early years, we had the capacity to cater to only 250 elderly, whereas, now we have developed our capacity to provide services for around 2500 elderly per year. One of our major and most consistent aim is to provide physical and mental health care for senior citizens. We have networked with more than 50 organizations and corporate to reach our mission.
  
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