Documentation And Monitoring Head

Posted By: Katakhali Swapnopuron Welfare Society


Junior Management

Monitoring & Evaluation

Women Empowerment

Job Description

Katakhali Swapnopuron welfare society

Job Description

Position Title: Documentation & Monitoring Head

Reports to: Founder-Secretary – Satarupa Majumdar

Location: Baghajatin, Kolkata, West Bengal

Key Responsibilities Documentation


-Reporting on all organizational activities and events

-Maintain all organization files on a common platform (Google Drive)

Donor Management

- Donor reporting (collating and sending donor reports on a regular basis)

- Donor database

- Proposal writing


- Collating content for

o Social media

o Annual report

o Newsletter etc

- Coordination

o Coordinate With Teachers, Field Staffs, Donors

o Schedule Meeting With Teachers & Trainers, Consultant

o Meeting With Board Member & Communication

o Attend online and offline meetings/ Seminar/ workshop


- Arrange logistics for meetings, workshops, Training, events etc,

- Ensure office equipment (telephone, printer, etc) are in good working order and communicate with vendor

- Ensure office supplies and stationery adequately supplied

- Maintain and up-date inventory

- Provide administrative support to office visitors and consultants as required

- Attend office phone calls

- Payments of all bills

- Need based data entry

Human Resources

- Induction and orientation for new volunteers/staff /visitors

Select Cv, Schedule Interview, Coordinate Interview

-Maintain staff attendance records (at all branches of SWS)

-Monitoring of staff attendance and salary payments (employees, consultants etc)

-Maintain employee’s files & update files as and when required

Issue every employee’s offer letter, Appointment letter, salary slip, experience certificate

-Maintain volunteer’s personal data and working hours (Name, email id, phone


Eligibility criteria

Education: Graduation or post graduation

Experience: Freshers/ 1-2 year’s experience

Languages: Proficient in – English and Bengali

Expectation: Candidate should be open to travel onsite regular basis (Hingalganj)

Salary: 20 thousand per month

Location: Kolkata, West Bengal

Eligibility Criteria

Not Specified

Desired Candidate Profile

Graduation - Graduate-Other

Organization Details

  • Organization Name:Katakhali Swapnopuron Welfare Society
  • About Organization:A group of like-minded people started the Swapnopuran Welfare Society (SWS) in 2012. The purpose was to improve the lives of poor and marginalized women and children through Child Education, Child Protection, Literacy Program, Women Employment, and Empowerment.

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